Section 9:
Kentucky Wesleyan College
WEB PUBLISHING POLICY
9.1 Introduction
Kentucky Wesleyan College maintains a presence on the World Wide Web to provide information about its programs and services; support its educational mission and the continuing academic excellence of its faculty; and provide access to informational resources for study and research. This policy is intended to promote appropriate use of the World Wide Web as a publishing medium by clarifying the responsibilities of authors and providing guidelines for the production of accurate, useful and attractive publications that enhance KWC’s mission and image.
9.2 Scope
This policy applies to information:
• published on servers owned by Kentucky Wesleyan College;
• published within the KWC Internet domain (kwc.edu); and
• published elsewhere under direction or control of a KWC department, a
KWC organization, or an individual and identified as official KWC information.
Note: Any department, organization or individual wishing to publish official Kentucky Wesleyan College information on a server not owned by the college must receive approval to do so from the KWC director of public relations and the KWC Campus Technology Committee. Without this approval, such information will not be considered official and will not be linked from any Kentucky Wesleyan College Web site.
The Web sites maintained by Kentucky Wesleyan College are official publications of the College. Unless otherwise indicated all text and images appearing on official pages (see “Definitions” below) are copyrighted and should not be reproduced without permission from the KWC Public Relations Office.
9.3 Responsibilities
It is the responsibility of all students, faculty and staff who use information technology resources at KWC to be familiar with and abide by the provisions of the Kentucky Wesleyan College Information Technology Appropriate Use Policy. Publishers of information on KWC Web sites are subject to all provisions of this policy. Contents and usage of all Web pages must be consistent with current KWC operational policies and local, state, and federal laws.
Web pages posted on KWC servers MUST NOT contain:
• copyrighted or trademarked materials in any form without the consent
of the copyright or trademark owner;
• information that violates any licensing or contractual agreement;
• images, audio, videos or movies of people without their consent;
• information promoting personal gain or commercial activities not related
to the mission of the College;
• information, confidential or otherwise, pertaining to individuals who
do not want the information included; or
• images or data that are discriminatory, abusive, profane, harassing or
otherwise offensive.
9.4 Definitions
9.41 Official pages
Official pages include the following:
The Kentucky Wesleyan College home page (www.kwc.edu) and pages linked directly from that page. Together, these pages comprise the index level of KWC's publicly accessible Web site. Informational pages linked directly from the index pages comprise the detail level. Generally, index and detail level pages are designed for college-wide or external audiences. As KWC’s “front door,” these pages are subject to College publication policies pertaining to external communications, graphic identity and public information.
Departmental/unit pages. These are pages produced and maintained by departments, units, and other officially sanctioned groups (including student organizations) within the College. These pages are usually devoted to items of interest to a particular department, unit or group and its specific audience.
Project/special interest pages. These pages provide information about special College-sponsored activities, and are produced and maintained by individuals, departments, units or groups associated with those activities.
Information published in the above pages is deemed “official” College information and is subject to review by the Director of Public Relations and Campus Technology Committee for accuracy and conformance with appropriate College policies.
9.42 Personal pages
Individual faculty and staff may create personal Web pages to be included on the publicly accessible KWC Web site. Students may create Web pages to be included on internal sites in conjunction with course assignments and under the direction of an instructor. Such individual pages are intended for professional and instructional purposes only and must comply with College policies, local, state and federal laws, and any relevant licensing agreements relating to intellectual property. The College assumes no responsibility for the contents of personal Web pages or for any links from these pages. The College does, however, reserve the right to monitor personal Web pages, to investigate complaints, and to remove or limit access to Web pages that are deemed unacceptable.
The following disclaimer (or a link to this disclaimer statement) must appear on all personal Web pages included on the publicly accessible KWC Web site: “The views and opinions expressed in this page are strictly those of the page author. The contents of this page have not been reviewed or approved by Kentucky Wesleyan College.”
Use of official Kentucky Wesleyan College graphic elements such as logos, seals and other identifying marks is prohibited on personal pages.
9.5 Administration and Management
Page managers. Departments, units and groups creating official pages must appoint a page manager for each page published. Page managers for student organizations must sign a server access agreement form. Page managers are responsible for ensuring that the content of their pages is accurate, current and appropriate for online publication.
Portal/Intranet Administrator. The Portal/Intranet Administrator works with page managers and other information providers to maintain KWC's internal Web sites.
Campus Technology Committee. The KWC Campus Technology Committee is responsible for developing, interpreting and reviewing policies pertaining to KWC Web sites.
9.6 Publication Guidelines
9.7 Reservation of Rights
The College reserves the right to disable and/or remove, after appropriate
review and warning, the Web pages and publishing capability on College servers
of anyone who violates this policy (See Section
4: Abuse of Information Technology Privileges).
The KWC Campus Technology Committee will review this policy every three (3)
years.
Revised 3-16-06